Absence Memo Office

IMPORTANT ACCOUNCEMENT: The Absence Memo Office will NOT be used during the 2020-2021 academic year. 

The Absence Memo Office/process will NOT be used during the 2020 – 2021 academic year.  Instead, students will be responsible for reporting directly to their instructors the reasons for all absences including but not limited to not limited to personal illness, COVID-related illness, a requirement that they isolate or quarantine, or the need to care for a family member who is ill due to COVID.  

Students who utilized the services of the Absence Memo Office prior to the 2020 – 2021 academic year and would like to obtain a copy of documentation they submitted to the Absence Memo Office may send their request by email at AbsenceMemo@CofC.edu.  Responses to requested information will be processed in approximately five business days and sent directly to the student’s CofC Gmail.

Confidentiality of Student Records 

The Family Educational Rights and Privacy Act of 1974 (FERPA) is a federal law designed to provide students with greater access to and control over information contained in their educational records, while at the same time prohibiting, in most circumstances, the release of any information contained in those educational records without express written consent of the student. This law guarantees privacy of student records, open access by students to their records, restricted release of information to specified authorities or others only with written consent, and procedures allowing students to challenge the contents of their records. The law also requires that an inventory of records be maintained denoting the location, content, and any official review of students' records and identifying the staff member in charge of records and/or reviews. Notice of this law must be provided annually to all students. Forms necessary for obtaining access to student records are provided by the Office of the Registrar